Jun 18, 2017

Angola: Procurement Services Consultancy (11.5 months)

NGO/UN Job Vacancy



Organization: UN Children's Fund
Country: Angola
Closing date: 22 Jun 2017

If you are a committed, creative professional and are passionate about making a lasting difference for children, the world's leading children's rights organization would like to hear from you.

For 70 years, UNICEF has been working on the ground in 190 countries and territories to promote children's survival, protection and development. The world's largest provider of vaccines for developing countries, UNICEF supports child health and nutrition, good water and sanitation, quality basic education for all boys and girls, and the protection of children from violence, exploitation, and AIDS. UNICEF is funded entirely by the voluntary contributions of individuals, businesses, foundations and governments.

LOCATION/DURATION:

Duration: 11.5 months

Location: Luanda, Angola (dual location at MoH - DNSP and UNICEF Luanda), with travel to Copenhagen (two missions expected, one at the onset and one approximately 4 months into the consultancy)

Start Date: As soon as possible

Reporting to: Jointly to Chief Child Survival and Development or Deputy Representative, UNICEF Angola and Chief of Operations, UNICEF Angola

BACKGROUND:

Angola is scheduled to fully transition from GAVI vaccine support by the end of 2017. During a recent UNICEF SD mission to the country (November 2016), the Government confirmed their intention to source all vaccines on the Angolan EPI schedule, and possibly other health commodities, through UNICEF Procurement Services (PS). While UNICEF CO can provide some support in the general PS process, the procedures behind the vaccine planning and ordering cycle need to be more clearly established and institutionalized within the Government.

In addition, the difficult economic situation in Angola is likely to put additional pressure on health budgets and specifically, budget lines for vaccines and other strategic commodities. UNICEF is already providing technical assistance on supply financing to the country. Strengthening the link between the procurement process and the timing of disbursements required for the supplies to be in country at the right time is critical. UNICEF is seeking a qualified consultant who can work with the Government of Angola to establish sound internal procedures to support these functions, build the overall capacity and coordinate and follow up on the UNICEF PS ordering process.

DESCRIPTION OF ASSIGNMENT:

Under the joint supervision of the Chief Child Survival and Development/Deputy Representative, UNICEF Angola and the Chief of Operations, UNICEF Angola**,** the Consultant will be required to:

  1. Establish procedural guidance (Standard Operating procedures) for the planning and ordering cycle for vaccines within DNSP, including the Gavi funded inputs and the co-financing requirements;
  2. Work with MOH – EPI, DNME, Secretaria General and other Government counterparts to institutionalize the above guidance to the extent possible.
  3. Contribute to national vaccine forecasting exercise, taking into consideration current stock levels, shipments in pipeline, introduction of new vaccines, etc., in close collaboration with MOH DNSP – PAV(EPI), CECOMA and WHO. Support MoH to prepare the costing of the estimated annual vaccine needs, to inform the budget preparation and approval process, with realistic and up to date information. Monitor the materialization of the forecast.
  4. Identify dependencies related to the budget allocation and release process, and map key milestones and timelines to be met in order to follow the recommended annual ordering cycle that ensures timely arrival of vaccines.
  5. Work with the Cold Chain Specialist, WHO and the EPI Department to ensure the monitoring of vaccine stocks, and the distribution chain from central stores to service delivery point, and that appropriate cold chain is maintained throughout the supply chain.
  6. Review of current stock management tools to drive procurement and supply chain data visibility in the vaccine supply chain system and identify opportunities for optimization.
  7. Follow-up with MoH to trigger requests for PS, both for vaccines and other products; ensure that appropriate information is submitted with clear and complete specifications for supplies, distribution plans and delivery schedules. This includes strengthening of the shipment planning process, to ensure that there is continuous sufficient capacity at the National Cold Stores (for vaccines) and CECOMA (for other commodities).
  8. Facilitate and coordinate all Procurement Services related interactions related to the Angola Primary Healthcare Kits project and any other complex Procurement Services transaction for Angola.
  9. Forward all appropriate PS requests to UNICEF Angola / Supply Division for preparation of Cost Estimates, and liaise with partners to provide any clarifications required by focal points in SD to ensure timely and complete costing of requests.
  10. Receive all PS cost estimates from UNICEF SD, review them for completeness and alignment with the submitted request and forward them to relevant partners for consideration;
  11. Follow-up with partners on open Cost Estimates. Obtain documentation on acceptance or rejection of Cost Estimates, confirmation of funds transfer and on-forwarding to SD for processing;
  12. Maintain up-to-date record for all Procurement Service transactions and accountability, including a system for monitoring the different stages of each transaction and fund balances available for reprogramming

KEY DELIVERABLES:

  1. Mapping of Government processes and alignment with UNICEF PS processes, considering all key stages: Quantification of needs, budget line approval, forecasting of need with UNICEF/manufacturers, shipment planning, request for Cost Estimates, acceptance of CEs, funds availability and release.
  2. Develop a set of Standard Operating Procedures, to be used by MOH in the annual planning, budgeting and procurement cycle.
  3. Conduct an internal workshop with stakeholders within Government to institutionalize the procedures and facilitate the knowledge transfer, supplemented by on-the-job training on the PS process, for increased sustainability.

  4. Provide a monthly report, to be reviewed jointly by UNICEF Angola and UNICEF Supply Division, that summarizes the progress made, including status of the procurement for each vaccine in the schedule (planning, budget/disbursement, CE, procurement) and other PS transactions (essential medicines, cold chain, etc.)

QUALIFICATION REQUIREMENTS:

Education:

Advanced university degree in Business Administration, Management, International Economics, Engineering, International Development, Pharmacy, Supply and/or Logistics, or related field, including credited courses in supply, logistics, purchasing or contracting.

Work Experience:

3-5 years (at least) of professional work experience in procurement, supply and logistics management for health commodities at the national and international levels, preferably with experience in UN Agency/International NGO, in developing countries.

Competencies: The successful candidate is expected to demonstrate the following competencies that are considered to be necessary to this consultancy:

Core Competencies

  1. Excellent communicator of verbal and written concepts to a government and international audience.
  2. Able to quickly understand instructions, to proactively seek clarification when needed.
  3. Able to work well in a team environment. **

Functional Competencies

  1. Works independently and problem-solving oriented.
  2. Works in a multi-cultural environment and establish harmonious and effective working relationships.
  3. Demonstrated communication and relationship-building skills.
  4. Proven capacity to work with and lead collaborative teams across different locations and with different technical skills.

To view our competency framework, please click here.

Please indicate your ability, availability and daily/monthly rate (in US$) to undertake the terms of reference above (including travel and daily subsistence allowance, if applicable). Applications submitted without a daily/monthly rate will not be considered.

UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organisation. **


How to apply:

UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organization. To apply, click on the following link http://ift.tt/2th637g