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Iraq: Iraq – A Human Resources Coordinator in Erbil

NGO/UN Job Vacancy

Organization: Première Urgence Internationale
Country: Iraq
Closing date: 30 Jun 2017

Première Urgence Internationale (PUI) is a non-governmental, non-profit, non-political and non-religious international aid organization. Our teams are committed to supporting civilians’ victims of marginalization and exclusion, or hit by natural disasters, wars and economic collapses, by answering their fundamental needs. Our aim is to provide emergency relief to uprooted people in order to help them recover their dignity and regain self-sufficiency. The association leads in average 190 projects by year in the following sectors of intervention: food security, health, nutrition, construction and rehabilitation of infrastructures, water, sanitation, hygiene and economic recovery. PUI is providing assistance to around 5 million people in 20 countries – in Africa, Asia, Middle East, Eastern Europe and France.

Find out about our history and values

Humanitarian situation and needs :

Since the Iraqi Constitution was adopted in 2005 Iraq has been divided into federal regions that handle their own domestic affairs, reporting to Baghdad central government, who is also responsible for international affairs. Additionally, in the North, there is the autonomous region of Iraqi Kurdistan (KRI) which includes three provinces: Erbil; Dohuk & Sulaymaniyah. There are ongoing tensions between KRI government and the Central Iraqi Government over how much authority is devolved and the distribution of finance from the oil found in the region.

Iraq as a whole is facing one of the most critical humanitarian crisis of the moment. Around 8 million people are currently in need of humanitarian assistance across most regions of the country.

In 2014, wide-scale violence and armed conflict erupted in Iraq when the Islamic State insurgency crossed the Syrian border. That same year, the cities Fallujah, Ramadi and Mosul fell in the hand of the terrorist group causing massive population displacement, especially from Anbar, Ninewa and Salah al-Din governorates. The fall of Fallujah and Ramadi in early 2014 pushed people south and west into Baghdad, with 80,600 families fleeing to the area, and the later fall of Mosel in the summer pushed populations both North into KRI and South to the governorates of Kerbala and Najaf.

The majority of the IDP population (nearly 800,000 people) was displaced in August 2014 when hostilities affected the Sinjar region in Ninewa Governorate. By November 2015, the governorates hosting the largest IDP population (1.5 million IDPs) were Anbar, Baghdad and Dohuk. In just over two years, the number of internally displaced population rose to 3.2 million in the country, 9% of this population are currently settled in IDP camps. Dohuk alone has 16 IDP camps. Continuing fighting plus governmental interventions mean that there is still ongoing displacement and a potential offensive against IS-held Mosul could cause displacement of a further 100,000 people, most probably to KRI.

In addition, the Syrian conflict, which has been ongoing for the last 5 years, has pushed over 244,758 Syrian refugees into Iraq. Most of these refugees are Syrian Kurds and as such have settled in Iraqi Kurdistan, with 95,314 individuals are currently in Dohuk.

These displaced populations are highly vulnerable, and the United nations has declared this a Protection Crisis. A cholera outbreak in the country was confirmed in mid-September 2015 with 2,200 people reported to have been infected. There is a risk that the disease will spread due to heavy rain and lack of basic sanitary infrastructures in remote areas of the country especially in the southern governorates.

Our action in the field :

PUI is currently providing large scale comprehensive health interventions in three governorates in both the north and south. Focusing on rural and hard to reach areas, as well as communities where national services are too overstretched to meet their needs., This is being done through static Primary Healthcare Centres (PHCCs) in camps, mobile health and surveillance teams (MHT), and outreach interventions. In Dohuk PUI has reached over 50,000 IDPs and 30,000 Refugees, in Ninewa 12,000 IDPs and 7,000 Refuges and in Najaf reaching 24,000 IDPs. PUI has a multi-sectorial response to meeting the needs of IDPs/Refugees including Water, Sanitation and Hygiene (WASH), camp maintenance, emergency latrine building, tool loan committees and hygiene kit distributions to IDPs and refugees to improve their health outcomes by improving living conditions and hygiene behaviours. In addition, we run mental health and psychosocial support (MHPSS) services via our mobile teams, and awareness of MHPSS and protection issues is being increased through outreach workers

Focusing on the current governorates of work, PUI will continue to deliver an integrated package of services with health as the core response, expanding to cover WASH, livelihoods, MHPSS, and protection as complementary interventions, in both urban and rural areas. Working in Ninewa, Dohuk, Bardarash, Najaf and Baghdad allows a comprehensive, fast, response to movement by IDPs out of Mosul, Sinjar, and Anbar in response to IS, to communities choosing, or being forced to return to “liberated” areas, and also to support the needs of refugees crossing the border from Syria. By working through mobile teams in both KRI and South Iraq it is possible to respond to new movements rapidly, to assess needs, and to reach areas that other actors and local government are unable or reluctant to serve. The Mobile health team in Ninewa currently works up to 6 km from the front line. Surveillance teams in the south will allow fast reactions to outbreaks, and planned responses, for example to cholera, will allow populations to be more resilient to communicable diseases.

Click here for more information about our response to the crisis

As part of our activities in Iraq, we are looking for a Human Resources Coordinator in Erbil.

Under the supervision of the Deputy Head of Mission, the HR Coordinator works in close collaboration with the whole coordination team to :

  • Implement the Human Resources policy in accordance with the PUI strategy and Iraqi labor law
  • Standardize HR procedures and templates
  • Support the administration departments in the bases with any HR matters
  • Manage administrative issues from Erbil office (official letters, meetings, registrations, residency, visas…)
  • Ensure the administrative follow-up of expatriate staff

PUI mission in Iraq has seen significant changes between in the past year. The launching of Mosul offensive and the regional context made the operational environment more dynamic, fast-paced and demanding. Central and South Iraq bases are seeing expatriates back and the projects in that area are expecting a large increase in number and size. While in KRI, while projects with non-camp refugees remain, it is expected an increase in the activities related to the Mosul response, in areas such as health, MHPSS and WASH. In terms of administration, 2016 saw a great improvement regarding salary grid, a drafting of internal regulations, harmonization of procedures, etc… Although they were unfinished and need to be refined in 2017.

The overall objective of the position is to follow up the implementation of the new tools, developing and rolling out the mission strategy for 2017,

  • HR Policy definition and application: According to the mission strategy, he/she leads the development of PUI’s HR policy in the mission in accordance with the country of operation’s relevant legal framework (including fiscal aspects) and the organization’s policies and guidelines (including antifraud, protection, abuse prevention, etc.)
  • Administrative management and processes: He/she oversees and acts as ultimate reference in the administrative management of national teams as a whole (recruitment, pay, monitoring, evaluation, training, licensing, etc.)
  • Salary grid: After the implementation of a salary grid in 2016, a follow up and update needs to be done in order to set salaries that make PUI competitive in the attraction of skilled staff and simplify and standardize certain positions. A benchmark study has already taken place, and new salary estimates included in the budgeting for 2018. For the end of 2017, He/She will finalize the revision of the salary grid for 2018.
  • National personnel development: She/he implements a clear development policy linked to objective setting and builds a plan for training and accompanying to increase the level of employee competencies. The mission objective is to have as many locally hired staff in managerial positions as possible.
  • Ensure the Administrative Follow-up of Expatriates: He/She will ensure a proper follow up of the daily administrative side of the expats (residence, arrival and departure, holidays and attendance…) and support the HoM in any other issues related to expat HR upon request.

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Training and Experience :

Training :

Min. Bachelor degree in HR management or other relevant qualification

Experience :

Humanitarian experience required

International experience required

Technical experience required :

At least 2 years previous experience in HR or administration related positions at coordination level.

Capacity building and staff training

Knowledge and aptitude :

Team management

Capacity building

Qualities of candidate :

  • Ability to work independently, take the initiative and take responsibility
  • Resilience to stress
  • Diplomacy and open-mindedness
  • Good analytical skills
  • Organization and ability to manage priorities
  • Proactive approach to making proposals and identifying solutions
  • Ability to work and manage professionally and maturely
  • Ability to integrate into the local environment, taking account of its political, economic and historical characteristics

Languages :

English required

French desirable

Arabic desirable

Proposed Terms :

Employed with a Fixed-Term Contract – 6 months with possibility of extension

Start date : 20 July 2017

Monthly gross income: from 2,200 up to 2,530 Euros depending on the experience in International Solidarity + 50 Euros per semester seniority with PUI

Cost covered : Round-trip transportation to and from home / mission, visas, vaccines…

Insurace including medical coverage and complementary healthcare, 24/24 assistance and repatriation

Housing in collective accommodation

Daily Living Expenses « Per diem »

Break Policy : 5 working days at 3 and 9 months + break allowance

Paid Leave Policy : 5 weeks of paid leaves per year + return ticket every 6 months

To know more about our job offer, look at the complete job description on our website !

How to apply:

Please send your application (CV and Letter of Recommendation) to Paula Cenalmor, Human Resources Officer for Expatriates at with the subject : “HR CO Iraq”.