Oct 7, 2016

PROCUREMENT OFFICER at UNITED NATIONS OFFICE AT GENEVA, GENEVA,

Job Opening

Posting Title: PROCUREMENT OFFICER
Job Code Title: PROCUREMENT OFFICER
Department/Office: UNITED NATIONS OFFICE AT GENEVA
Duty Station: GENEVA
Posting Period: 06 October 2016 - 04 December 2016
Job Opening Number: 67719
Staffing Exercise N/A
  United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Special Notice
Extension of the appointment is subject to Extension of the mandate and/or the availability of the funds.
- Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
- An impeccable record for integrity and professional ethical standards is essential. All staff members who are procurement officers, or whose principal occupational duties are the procurement of goods and services for the United Nations are required to submit a financial disclosure statement upon appointment and annually thereafter. For more information, please refer to ST/SGB/2006/6.
Org. Setting and Reporting
The post(s) are located in the Procurement and Contracts Unit (PCU), Purchase and Transportation Section (PTS), Central Support Services, Division of Administration.
Responsibilities
Under the general supervision of the Chief of the Procurement and Contracts Unit, the incumbent will, within limits of delegated procurement:
- Plan, develop and manage the various procurement and contractual aspects of projects of significant complexity in the worldwide procurement of diverse services and commodities (e.g. information technology, electronic equipment and instruments, vehicles, medicines, food items , building maintenance materials, office supplies, construction, furniture, etc.) taking into account local economic and other conditions.
- Advise the requisitioning units and recipient entities on the full range of procurement issues, provide support and guidance at all stage of the procurement cycle.
- Prepare/oversee preparation and distribution of invitations to tender and manage/conduct all aspects of bid/proposal evaluations.
- Formulate strategies and design innovative solutions to resolve issues/conflicts for complex procurement projects.
- Establish and maintain work program and schedule for ongoing contracts and new contracts.
- Participate in the negotiations with senior supplier representatives; sign procurement orders up to the authorized limits, and in cases where the amount exceeds authorized limits prepare submissions to the Contracts Committee for review and subsequent approval.
- Conduct market research to keep abreast of market developments, research and analyze statistical data and market reports on the global commodity market, production patterns and availability of goods and services.
- Identify new technologies and products/services, evaluate and recommend potential supply sources and participate in the incorporation of research results into the procurement program.
- Monitor adherence to contractual agreements, recommend amendments and extensions of contracts, and advise concerned parties on their contractual rights and obligations.
- Prepare a variety of procurement related documents, contracts, communications, guidelines and instructions.
- Supervise a team of buyers if needed and provide them with necessary guidance and advice as required .
Competencies
PROFESSIONALISM
Strong theoretical background in all phases of international procurement operations and in contracting for a diverse range of goods and services. Good working knowledge of contract law and expertise in handling complex contract issues. Strong analytical skills and working knowledge of quantitative methods to measure supplier capacity systems. Good knowledge of sources of supply, market trends, pricing, etc. Good negotiating skills to shape and influence agreements with requisitioning units and vendors. Sound judgment in applying technical expertise to resolve a range of issues/problems. Ability to provide technical guidance to new/junior staff. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

PLANNING AND ORGANIZING
Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

COMMUNICATION

Speaks and writes clearly and effectively, including the ability to communicate effectively with diverse audiences on procurement-related matters and prepare a variety of written documents, contracts, reports, etc. in a clear, concise style. Listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

TEAMWORK

Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

ACCOUNTABILITY
Takes ownership of all responsibilities and honours commitments. Delivers outputs for which one has responsibility within prescribed time, cost and quality standards. Operates in compliance with organizational regulations and rules. Supports subordinates, provides oversight and takes responsibility for delegated assignments. Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
Education
Advanced university degree in Business Administration, Public Administration, Commerce, Law or other relevant disciplines. A first-level university degree in combination with two additional years of qualifying work experience may be accepted in lieu of the advanced university degree.
Work Experience
A minimum of five years of progressively responsible professional experience in procurement, contract management, administration or related area including preferably three years of experience in the UN common system. Experience with large scale and complex procurement operations is desirable. Proven experience in at least 3 of the following procurement areas is desirable: i. General goods (vehicles, visibility items, security equipment, vaccines, lab equipment), ii. General services (hotels, insurance, transportation, relocation, consultancy, utilities) iii. Information & Technology (internet, IT equipment and software, web services, telephony) iv. Building (construction, maintenance, leases) and v. Vendor registration (UNGM, Business Seminars). Procurement experience for both field missions and headquarters offices as well as experience working with ERP systems in the area of purchasing and/or supply chain is also highly desirable.
Languages
Fluency in oral and written English is required. Knowledge of French is desirable. Knowledge of another UN official language is an advantage.
Assessment
Evaluation of qualified candidates may include a written test which will be followed by a competency-based interview.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity, including but not limited to, respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to, whether they have committed or are alleged to have committed criminal offences or violations of international human rights law and international humanitarian law.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The screening and evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications, including but not limited to, their education, work experience, and language skills, according to the instructions provided on inspira. Applicants will be disqualified from consideration if they do not demonstrate in their application that they meet the evaluation criteria of the job opening and the applicable internal legislations of the United Nations. Applicants are solely responsible for providing complete and accurate information at the time of application: no amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.